10 QuickBooks Online Tips for Nonprofits


We may also conduct a data file review after the session if necessary. Have you seen the new 1099-NEC form updates in QuickBooks Online? Keep reading to find out the two new features to the 1099 wizard and transaction detail report in QuickBooks Online that will make filing your 1099s easier in 2021. Recording the accrued unused paid time off balances as accrued expenses in QuickBooks Online can be done in six simple steps in QuickBooks Online. Recording the balances allows you to capture the expenses at the end of your organization’s fiscal year or calendar year.

You can set up customized items to use in transactions and generate reports that describe your own types of financial activities. You can track pledges and donations with certain categories, such as restricted or unrestricted. QuickBooks Online uses a standard Chart of Accounts to assign each transaction to an account type (bank, income, expense, asset, liability, etc.). You can add and customize your chart of account to track your organization’s various donation and contribution revenue streams, for example, or any specialized expenses.

Not all Grantors fall into only one functional expense

She provides consulting and outsourced accounting services to corporations, partnerships, and independent medical and dental practices. Integrating data analytics into your business can help your revenue grow, the organization mitigate risk, or gain insight into your business operations. Key Performance Indicators can help illustrate your business’s financial health and show whether your business will turn a profit. Share this checklist with your spouse to assure you each have access to manage important financial tasks independently. If we are a match and depending on the service offering you need, we’ll do a discovery session to get better acquainted.


This makes it easier for everyone to work, collaborate and period costs impact from wherever they are in the world. One of the most inefficient uses of technology is to force a fit with the job you are trying to do. That’s why CRM systems focused on sales are not a good fit for nonprofits. On the surface they look like a good fit, but there are a lot of issues because the tool is not purpose-built for the sector. QuickBooks ® is one of those solutions that makes it easier for an organization to do their work and get back to the impact they care about. Midsize Businesses The tools and resources you need to manage your mid-sized business.

Sumac Features

For starters, nonprofit organizations can rename QuickBooks labels to reflect their terminology. For example, a label called “Create a Sales Receipt” in QuickBooks Pro is the equivalent of the “Enter Donations” label in QuickBooks Nonprofit. Likewise, the “Create Invoice” field can be replaced with “Enter Pledges” to meet the nonprofit’s needs. Real estate agents and managers need specialized accounting tools and features to help them collect payments from… When you create service items, be sure to assign them to the account where you’d like them to appear on Form 990.

QuickBooks Online Review 2023: Features, Pros & Cons – Forbes

QuickBooks Online Review 2023: Features, Pros & Cons.

Posted: Fri, 22 Jul 2022 15:15:09 GMT [source]

If you’re looking for accounting software with nonprofit management features, check out our guide on the best nonprofit accounting software for a more tailor-fit solution. Ideally, your organization will grow and obtain more grants and contracts each year. Very likely, you’ll also have agreements that do not align perfectly with your fiscal year, and/or will have agreements that repeat for more than one year. The result is an increasing number of grantors each year, and if you’re using QBO classes to track each grant, eventually you’ll have a very high number of classes. An organization with high growth and a mission with any kind of breadth will eventually – possibly within the first few years – have an unmanageable number of classes in QBO. Neon CRM is a cloud-based nonprofit software founded back in 2004.

Year Nonprofit Tech Support

Connect your bank account and QuickBooks will learn to categorize expenses for you. Set reports to be automatically created and emailed to board or committee members on any schedule you’d like. Nonprofits rely on accurate, timely financial information throughout the year. Here are a few items to watch closely each month on your nonprofit financial statements. Template to set up an unlimited number of nonprofit organizations. Accompanying bookkeeping documentation walks you through exactly how to use QuickBooks to enter transactions for your nonprofit organization.

QuickBooks Online Pricing And Plans (2023 Guide) – Forbes Advisor – Forbes

QuickBooks Online Pricing And Plans (2023 Guide) – Forbes Advisor.

Posted: Tue, 28 Feb 2023 08:00:00 GMT [source]

And best of all, she doesn’t require you to understand debits and credits or those other dreary accounting terms . Do you struggle with keeping up with W-9 forms from your service vendors? Learn how to create and use a custom field to track the tax classification status of your vendors in QuickBooks Online Advanced. WildApricot gives you the option to export your financial data — member dues, event payments, dontions, etc. — as a QuickBooks file, which you can then import into QuickBooks Desktop. To help make your introduction to QuickBooks as smooth and enjoyable as possible, they offer plenty of helpful resources — articles, webinars, video tutorials, and community discussions.

Nonprofit organizations that receive financial donations that were not invoiced may enter them in QuickBooks either as a deposit or a cash sale. However, deposits do not allow users to track items or generate a cash receipt. Consequently, such donations generally should be entered as cash sales. Tracking volunteers for nonprofit organizations is also important for nonprofits, which rely heavily on this extra help.

  • You can customize estimates to fit your brand and business needs.
  • Income transactions can be categorized and assigned to a project or customer.
  • If you use QuickBooks Payments, keep in mind there’s always a processing fee.
  • The app offers an easy way to track money coming in and out.
  • Your donor contact information needs to be recorded and safely saved, yet easy to access.
  • Neon CRM is a cloud-based nonprofit software founded back in 2004.

The chatbot will direct you to a relevant help article so that you can find the answer yourself. If you need to chat with a human rep, you can type, „Chat to a human,“ and the chatbot will connect you to the support team. The system keeps them on track for all billing and makes month-end reconciliation easy for the bookkeeper. One of the most commonly mentioned limitations of QuickBooks is that it’s not the easiest software to use if you don’t have some understanding of basic accounting concepts.

Step 4: Create a Chart of Accounts Based on Form 990

The Accountant Beside You, CPA Lisa London, explains how to set up a nonprofit organization in the online QuickBooks® program (QBO®). The QuickBooks Online integration is not meant for every Keela user. This integration is meant for those users who deal directly with the bank and fund reconciliations of the organizations. There are tons of causes to support, and a multitude of ways for individuals to show their support. One of the trends in the nonprofit sector over the last few years is that more nonprofits are starting to invest in software solutions instead of hardware.

You can also indicate when you would like QBO to start tracking the revenue. If you don’t indicate this, it will start with the next entry. If you sign up for the Contact Management plan, that’s all you’ll receive.

When filling out an invoice, you can create a new client or add an existing one. If you’re wondering about Quickbooks online vs desktop version features, this product is simply a SaaS, online version of the QuickBooks desktop product. The only difference is that you can use QuickBooks Online anywhere and access it from any device like Mac, iPhone, or Android. Alternately, you might be enthused about QuickBooks CRM integration for streamlining your business app ecosystem. If the sales receipt is to be matched to a deposit going into a checking or savings account, use that account.

quickbooks payments

In this tutorial, I show you how to reconcile your credit card accounts when you have a parent card and multiple employee cards. QuickBooks is a great accounting software for just about any type of nonprofit — charities, associations, clubs, societies, churches, and membership organizations. QuickBooks Online Advanced allows you to add up to 25 users, each with customized user permissions based on their role in your organization. This means you can easily set up individual user permissions to view, edit, or delete specific donors or data. This ensures security and transparency in your organization, as your data is only viewed by those who need it.

They also find the customer support team helpful and enjoy the 40+ integrations Kindful offers. Finding accounting software is never easy, especially since finding nonprofit accounting software that you can actually afford can seem downright impossible. But there are plenty of fund accounting nonprofit options, and if your organization is looking for something easier to use and more affordable, QuickBooks Online may be the perfect way to go. The biggest drawback of using QuickBooks for Nonprofits is the price. If your nonprofit’s accounting needs are basic, the discounts available through TechSoup can offset much of the cost.


At Altruic Advisors, our favorite accounting platform for nonprofit organizations is QuickBooks Online. While other accounting platforms may offer features more specifically tailored for nonprofits, we’ve found that QBO is still the best all-around accounting solution for most organizations. Unlike the desktop version, QuickBooks Online is easy to learn and use, and offers cloud-based sharing and syncing options to seamlessly connect with third-party apps and providers.

  • What’s New The latest product innovations and business insights from QuickBooks.
  • The more expensive plans include more records, cloud storage, and additional users.
  • Connect your bank and get instant updates for expense tracking and cash flow.
  • Make sure the accounting method chosen here matches the accounting method shown on your Form 990 Part XII, Line 1.
  • Share this checklist with your spouse to assure you each have access to manage important financial tasks independently.

Existing Breeze users praise the software for being so easy to use that everyone in their church can learn it, no matter what level of tech experience. Users also praise the customer support and the low cost of the software. If you can’t create the plan you need by signing up on Sumac’s website, you can contact the company to learn more about customized solutions for your nonprofit. The more expensive plans include more records, cloud storage, and additional users. These hours can automatically be added to invoices if necessary. You can add your own time, or you can give employees access to track their own time in the software.

They offer many different versions of the software and a few pricing tiers. The version that’s best for your organization will depend on your organization’s size and type, but there’s a suitable solution for everyone. It will also help you save time by entering donations just once.Enter donations in one centralized place and access your Donor Management System and QuickBooks through a singular login portal.